# Separate Roles for User administration and drive **URL:** \ **Category:** PIX4Dcloud Feature Request\ **Created:** [January 13, 2026, 8:24am UTC](https://community.pix4d.com/t/separate-roles-for-user-administration-and-drive/34313 "2026-01-13T08:24:01Z")\ **Posts on this page:** 6\ **Page:** 1
**Author:** ![r.thissen](https://avatars.discourse-cdn.com/v4/letter/r/7ba0ec/32.png) [@r.thissen](https://community.pix4d.com/u/r.thissen)\ **Post date:** [January 13, 2026, 8:24am UTC](https://community.pix4d.com/t/separate-roles-for-user-administration-and-drive/34313/1 "2026-01-13T08:24:01Z")
Currently the role for sharing files (Manager) is the same role that enables to invite accounts or guests to the own cloud instance. It would be great to separate the roles more, for example by creating a role system for account management and a role system for document management. I would like the role to share their own document not to be able to invite new accounts to their folder. Another functionality, for example as an additional setting, that allows to only invite accounts that are already within the organization, would also help to separate administrative and document sharing rights even better. ---
**Author:** ![Heydi\_Contreras](https://avatars.discourse-cdn.com/v4/letter/h/cc9497/32.png) [@Heydi\_Contreras](https://community.pix4d.com/u/Heydi_Contreras)\ **Post date:** [January 13, 2026, 10:14am UTC](https://community.pix4d.com/t/separate-roles-for-user-administration-and-drive/34313/2 "2026-01-13T10:14:36Z")
Hello @r.thissen Thank you for your interest and feedback on the Organization Management system. I am now passing your feedback internally to the product team. Please feel free to share any further comments you may have. It is in our best interest to provide you with the best service. Have a nice day! ---
**Author:** ![Ben\_Toebes](https://avatars.discourse-cdn.com/v4/letter/b/e47c2d/32.png) [@Ben\_Toebes](https://community.pix4d.com/u/Ben_Toebes)\ **Post date:** [February 11, 2026, 9:29am UTC](https://community.pix4d.com/t/separate-roles-for-user-administration-and-drive/34313/3 "2026-02-11T09:29:15Z")
We noticed that Editors are unable to share data. To enable sharing, we have to assign them the Manager role, which grants excessive permissions. Are we missing something? According to your role description, Editors should be able to share data. Is there a way to get this done without making them managers? ![Cloud advanced roles](https://global.discourse-cdn.com/pix4d/original/2X/3/3f5461102b531cba69a07b71cf1f911c2055f45f.png) ---
**Author:** ![r.thissen](https://avatars.discourse-cdn.com/v4/letter/r/7ba0ec/32.png) [@r.thissen](https://community.pix4d.com/u/r.thissen)\ **Post date:** [February 11, 2026, 12:17pm UTC](https://community.pix4d.com/t/separate-roles-for-user-administration-and-drive/34313/4 "2026-02-11T12:17:50Z")
I am aware that currently, the manager role (or higher) is the only one that can share contents. The definition that I know is given here: [Organization management](https://support.pix4d.com/hc/en/articles/5200985661469) It says that Editors cannot create share links, but managers can, while as you say Managers have many more rights as well: _Editor_: Includes _Reader_ permissions and: - Full access to datasets, sites, and folders. - Upload images and outputs. - Use desktop licenses. - Cannot manage share links. ---
**Author:** ![Heydi\_Contreras](https://avatars.discourse-cdn.com/v4/letter/h/cc9497/32.png) [@Heydi\_Contreras](https://community.pix4d.com/u/Heydi_Contreras)\ **Post date:** [February 13, 2026, 9:32am UTC](https://community.pix4d.com/t/separate-roles-for-user-administration-and-drive/34313/5 "2026-02-13T09:32:58Z")
Hello @Ben_Toebes We apologize for the inaccuracy of this information. The actual process is as follows: - Only Owners, Managers, and Editors can create and process datasets in PIX4Dcloud. - Only Owners and Managers can enable the share link in a dataset in PIX4Dcloud. - If the share link is already enabled, Editors can also access it within the dataset in PIX4Dcloud. We are currently updating the following article: > **[My first PIX4Dcloud project from A to Z - PIX4Dcloud](https://support.pix4d.com/hc/en-us/articles/7409836362781)** > > This article shows how to use PIX4Dcloud or PIX4Dcloud Advanced for the first time from start to finish. IN THIS ARTICLE Project creation Access the 2D/3D view Analysis and measurements Collaboration We apologize for any confusion or inconvenience caused. Have a nice day! Best regards ---
**Author:** ![r.thissen](https://avatars.discourse-cdn.com/v4/letter/r/7ba0ec/32.png) [@r.thissen](https://community.pix4d.com/u/r.thissen)\ **Post date:** [July 24, 2026, 11:39am UTC](https://community.pix4d.com/t/separate-roles-for-user-administration-and-drive/34313/6 "2026-07-24T11:39:17Z")
Hi Heydi, Is this topic still open? I am still hoping for an adjustment of the role system, as I have trouble to control new members in our organization that were invited by resource-level managers. At the moment, people who collaborate on projects and for this purpose want to create a share-link have too many rights in my opinion, as they can invite new members to the organization. Best regards